SCENARIO H01 · RETENTION & ERASURE
A recruiter keeps every rejected CV indefinitely. What needs a defined answer?
IN PLAIN ENGLISH
Why you are seeing this step
This field note uses one realistic decision to separate the official source, an editorial interpretation, a practical option, evidence to keep, and any uncertainty that still depends on your facts.
Educational only, not legal advice. Source status is dated 13 May 2027; inspect the official links below before relying on it.
BEST NEXT STEP
Why each record remains needed, which other law applies, and when review or erasure occurs.
Create a candidate-specific retention schedule with a review event and any consent or other-law rationale.
WHY THE OTHER INSTINCTS MISS
Why each record remains needed, which other law applies, and when review or erasure occurs.
Correct. Retention needs a purpose and trigger; “future roles” is not automatically an unlimited period.
Keep all CVs because candidates once applied voluntarily.
Voluntary provision for an application does not by itself settle indefinite later use.
Delete every rejected CV the same day.
A universal immediate deletion rule ignores purpose, communication, disputes and other applicable law.
BUILD THIS EVIDENCE
Candidate-record schedule, purpose statement, review date and erasure evidence.
This artefact supports review. It does not certify compliance or replace advice on your facts.
- Guidance type
- fact-dependent
- Pinpoint
- Act s. 8(7); G.S.R. 843(E)
- Reviewed
- 2026-08-30
- Change note
- Status and pinpoint reviewed against the official Act, final Rules, commencement notification and corrigendum for this educational website.
OFFICIAL SOURCE TRAIL
Digital Personal Data Protection Act, 2023 (Act No. 22 of 2023) ↗
Definitions and specified machinery provisions are operative; most substantive duties and rights are notified for later commencement. Check each scenario's status record.
Act s. 1(2); provision-specific section pinpointsDPDP Act commencement notification G.S.R. 843(E) ↗
Appoints immediate, one-year and eighteen-month commencement cohorts for the Act.
G.S.R. 843(E), clauses (a)–(c)